Private School Admissions Guide
Navigate the private school admissions process with confidence. Our comprehensive guide walks you through each step, from research to enrollment.
The Admissions Timeline
12-18 Months Before Enrollment
Research & Create a School List
- Define your priorities and your child's needs
- Research schools online and through your network
- Attend school fairs and information sessions
- Create a list of potential schools
10-12 Months Before Enrollment
Schedule Tours & Open Houses
- Register for school tours and open houses
- Prepare questions for each school visit
- Take notes during and after each visit
- Begin narrowing down your school list
8-10 Months Before Enrollment
Prepare for Entrance Exams
- Register for required entrance exams (ISEE, SSAT, etc.)
- Consider test prep resources or tutoring
- Schedule test dates that work with your timeline
- Familiarize your child with test formats
6-8 Months Before Enrollment
Complete Applications
- Request application materials from your chosen schools
- Note all deadlines and requirements for each school
- Request teacher recommendations
- Work on parent and student essays/questionnaires
- Gather required documents (transcripts, test scores, etc.)
4-6 Months Before Enrollment
Interviews & Student Visits
- Schedule and prepare for parent/student interviews
- Arrange for student shadow days or visits
- Submit completed applications before deadlines
- Apply for financial aid if needed
2-4 Months Before Enrollment
Decision Time
- Receive admission decisions (typically February-March)
- Review financial aid offers
- Attend admitted student events
- Compare options and make your final decision
1-2 Months Before Enrollment
Prepare for Transition
- Submit enrollment contract and deposit
- Complete new family paperwork
- Attend orientation events
- Purchase required supplies and uniforms
- Prepare your child for the transition
Application Components Explained
Entrance Exams
Most private schools require standardized entrance exams as part of the application process. The most common tests include:
- ISEE (Independent School Entrance Examination): Offered for lower (grades 4-5), middle (grades 6-7), and upper levels (grades 8-11)
- SSAT (Secondary School Admission Test): Available for elementary (grades 3-4), middle (grades 5-7), and upper levels (grades 8-11)
- School-specific assessments: Some schools administer their own tests
Test preparation resources are available through test websites, tutoring services, and practice books. Many schools consider these scores as just one component of a holistic review process.
Essays & Questionnaires
Written components give schools insight into your family's values, your child's personality, and how you might fit into their community.
- Parent statements: Typically ask about your child's strengths, challenges, interests, and why you're interested in the school
- Student essays: Age-appropriate questions that help schools understand the student's perspective, interests, and writing ability
- Short-answer questionnaires: May cover family background, educational philosophy, and expectations
Be authentic, specific, and thoughtful in your responses. Proofread carefully, but ensure the student's work reflects their own abilities.
Recommendations
Teacher and other professional recommendations provide third-party perspectives on your child's academic abilities, character, and social skills.
- Academic teacher recommendations: Usually from current math and English/language arts teachers
- School administrator recommendation: May be required from a principal, counselor, or head of school
- Character references: Some schools accept additional recommendations from coaches, religious leaders, or activity directors
Request recommendations early, provide recommenders with all necessary forms and deadlines, and follow up politely to ensure timely submission.
Interviews & School Visits
Personal interactions give both your family and the school an opportunity to assess mutual fit.
- Parent interviews: Discussions about your educational goals, parenting philosophy, and expectations
- Student interviews: Age-appropriate conversations to gauge the student's interests, personality, and communication skills
- Shadow days/student visits: Opportunities for your child to experience classes and interact with current students
Prepare for interviews by researching the school thoroughly, but avoid over-rehearsing with your child. The goal is for both parties to get an authentic sense of fit.
Tips for a Successful Application
Start Early & Stay Organized
Create a master calendar with all deadlines and requirements for each school. Use a dedicated folder or digital system to track documents and correspondence. Starting early gives you time to thoughtfully complete each component without last-minute stress.
Communicate Authentically
Be honest about your child's strengths and areas for growth. Schools value authenticity and want to ensure they can meet your child's needs. Highlight what makes your child unique without exaggerating accomplishments. Focus on fit rather than trying to be what you think the school wants.
Prepare Your Child Appropriately
Help your child understand the process without creating anxiety. Practice interview questions casually and familiarize them with test formats, but avoid excessive pressure. Emphasize that the goal is finding the right school match, not passing a test of worthiness.
Understand Financial Aid Options
Research financial aid opportunities early in the process. Complete required financial aid applications thoroughly and by the deadlines. Don't rule out schools based on sticker price alone—many offer substantial aid packages. Be prepared to provide tax documents and detailed financial information.
Follow Up Appropriately
Send thank-you notes after interviews and school visits. Check in periodically with the admissions office to ensure your application is complete. If your interest in a school increases after applying, it's appropriate to communicate that. However, avoid excessive contact that could be perceived as pressure.
Consider Multiple Options
Apply to several schools that meet different criteria—reach schools, target schools, and safety schools. Having options reduces pressure and increases the likelihood of finding a great fit. Remember that admissions decisions reflect a school's assessment of fit, not your child's worth or potential.
